Executive Assistant
Job Description
We are seeking a highly organized, proactive, and professional Executive Assistant to support our client. The ideal candidate will demonstrate excellent communication skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. This role requires someone who is a self-starter, able to anticipate needs, and thrives in providing high-level administrative support.
Job Responsibilities:
Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications, Sorting the CEO’s emails and processing them accordingly.
• Organizing meetings, including scheduling, sending reminders and organizing catering when necessary.
• Answering incoming phone calls in a polite and professional manner and accurately taking messages, and prioritizing the most sensitive matters.
• Managing the CEO’s daily calendar and serving as liaison between the CEO and internal/external stakeholders including making appointments
• Answering the company phone and routing calls to the CEO and/or other relevant parties
Planning/organising the CEO’s speaking engagements, interviews, business luncheons, client dinners and other related activities
• Accurately recording minutes from meetings and representing the CEO at meetings.
• Handling confidential information
• Filing and retrieving corporate records, documents, and reports
• Performing any other task that may be assigned by the CEO.
Education and Technical Requirements:
• Minimum of BA/ B.Sc in relevant field.
• 2 – 3 years of experience as an executive assistant or other relevant administrative support.
• In-depth understanding of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.
• Ability to treat confidential information with appropriate discretion.
